Starting a co-op is easier than ever. That’s partially because Co-operatives First provides free resources and guidance to co-op entrepreneurs. But there’s also more technology than ever to help your co-op get up and running.   

So, whether you’re trying to brainstorm ideas for a risk analysis, drafting your first membership agreement, or creating your first minute book, here are three ways tech can make starting your co-op easier.   

Use AI Generative Text  

Something like ChatGPT probably comes to mind when you think about using tech for your business. That’s because it’s a helpful tool for content creation, communication, and other writing you’ll need to get done. Tools like Grammarly, Google’s Gemini, or Microsoft Copilot can all help you create the forms, phrases, and content to help start your co-op.   

However, you might not want to use these tools for complex legal documents like your bylaws. And you should always review the content these tools create to check for errors or inconsistencies with your brand. AI can put words together, but it can’t use reason or tell the difference between truth and falsehood. AI makes stuff up. So while it can be a helpful tool, anything it creates must always be reviewed carefully by real people.   

But these tools are perfect for creating a first draft of documents. So, if you’re creating policies, job descriptions, membership agreements, supply contracts, or reference letters, consider using AI to speed up the process.   

Cloud-based Record-Keeping  

As soon as your co-op incorporates, you’ll need to begin maintaining the co-op’s corporate records in a minute book. This will include board and AGM minutes as well as banking and insurance information, member and director contacts, and all corporate reporting the co-op completes.   

While some companies maintain physical records, most use virtual storage like Dropbox, Google Drive, or SharePoint. Most of these platforms allow you to create folders to store and organize your records easily; no more thumbing through a binder looking for January’s minutes. These platforms are ideal for your co-op’s growth. As you onboard new directors or management, you can grant them access to the files they need. Similarly, when personnel step away, you can easily withdraw their permissions or change passwords.   

Organize Through Online Messaging  

You’re probably already using a few online messaging platforms for personal communication: think iMessage, Discord, WhatsApp, or Facebook Messenger. Why not also use them to organize your co-op’s board?   

As you’re getting started, your board will need to make decisions quickly and you might not have time to call a board meeting. Using an app will allow everyone to communicate easily and maintain a record of the decisions you make. As your co-op grows, you’ll likely want a platform that allows for multiple groups to accommodate committees or staff involvement. Platforms like Discord, Slack, and Teams are perfect for co-ops who plan to grow.   

Here to Help  

Need a recommendation on which platforms to use? Get in touch with us. Our team of experts can help you find the tech that’s right for your team and get your co-op up and running.